Aastra Office 70IP User's Guide

Ascotel® IntelliGate® Communications SystemsA150A300202520452065Office 70IPUser’s Guide

Dialling and Phoning 10You Want to Make a CallThis section explains the different ways you can make a call with your phone. Dialling with the Phone N

Dialling and Phoning11 Using Your Phone in Open Listening ModeYou want other people in the room to be able to listen in to the call.The open listeni

Dialling and Phoning 12 Muting the MicrophoneIn the middle of a call you want to talk briefly with other persons in the room without your call partne

13Using the Display and Operating ElementsThe following sections explain how to operate your phone quickly and simply.Display . . . . . . . . . . . .

Using the Display and Operating Elements 14Display Display symbols and display textNew events such as a call in your absence, a new message or activa

Using the Display and Operating Elements15Input Enters digitsThe digit keys are used to enter the digits 0 to 9. Enter the letters You can also us

Using the Display and Operating Elements 16 Switching between Upper and Lower Case You want to switch between upper and lower case while making an in

Using the Display and Operating Elements17Menu-Guided Navigation Accessing the menuThe phone is in standby mode: Navigating with the navigation key

Using the Display and Operating Elements 18 Resetting activated featuresYou can deactivate again all the activated functions (e.g. Forwarding, Barrin

19Supplementary features The following sections explain the supplementary features provided by your phone for more efficient use.Making and answering

Operating and Display Elements 2Operating and Display Elements Operating elements1Display• In the upper area: status display with symbols.• In the mi

Supplementary features 20Making and answering callsThis section explains some convenient features provided by your phone for making a call. Dialling

Supplementary features21 Dialling from the phone bookYou want to search directly in one of the connected phone books.The surname and first name have

Supplementary features 22 Dialling from external phone booksIf you select Advanced search, you can search directly in the connected external phone bo

Supplementary features23 Dialling from the Call List of Unanswered Calls You want to call someone who has previously tried to reach you.Your phone

Supplementary features 24 Dialling with Redial You want to call a person you have already called.In the last-number redial list your phone automatic

Supplementary features25 Requesting a CallbackYou want to talk to a certain person. The person is busy or does not answer. You can make call-back re

Supplementary features 26 Call Waiting on an Internal SubscriberYou want to talk to an internal subscriber. However, the person is busy.As a result o

Supplementary features27 Starting an AnnouncementYou want to address internal subscribers directly via their loudspeaker – where available – , witho

Supplementary features 28 Receiving an AnnouncementAfter an attention tone you will be addressed via your loudspeaker.You can listen to the announcem

Supplementary features29Using functions while in a callThis section explains the different options provided by your phone while you are in a call. E

Operating and Display Elements38Absence key with LEDPreconfigured as call forwarding. The Absence key can be configured as a function key or digit k

Supplementary features 30 Making a Conference CallYou are in a call and have a call party on hold at the same time. You want to include the party on

Supplementary features31 Parking a Call PartnerYou want to put your call partner on hold without using a phone channel as a result. You can park you

Supplementary features 32Organising absences from the deskThis section explains the different options provided by your phone when you want to leave yo

Supplementary features33 Forwarding Calls (Call forwarding) You want to leave your desk. Calls for you are to be forwarded to a different destinat

Supplementary features 34 Forwarding a Call on No Reply (CFNR) You want calls that you receive on your phone to be forwarded to another destination.

Supplementary features35 Forward to Voice MailYou cannot momentarily be reached on your phone. If you activate Voice Mail, a subscriber can nonethel

Supplementary features 36 Forwarding to a messageYou cannot be reached on your phone. You want any internal subscriber who calls you to get a message

Supplementary features37 Locking Your Phone You need to leave your desk and want to ensure that no-one can alter your phone's settings, look at

Supplementary features 38 Unlocking your phone You want to unlock your phone.You can use the PIN to unlock your phone. If you have forgotten your PIN

Supplementary features39 Substituting for a Team PartnerYour team partner is called. The Team key flashes. You know that your team partner is not at

Operating and Display Elements 4 Display symbolsDetailed information availableOther Foxkeys available (Foxkey)Search mode Function activatedEntries o

Supplementary features 40Functions for special situationsThis section explains the different options provided by your phone to deal with special situa

Supplementary features41 Send text messagesYou want to send a written message to an internal subscriber.You can send a text message to an internal s

Supplementary features 42 Read text messagesYour display shows New message and the envelope symbol. The right-hand indicator LED is lit. Picking up

Supplementary features43 Using the DTMF Mode. Activating/deactivating DTMFYou want to be able to use your phone to control other equipment or to

Supplementary features 44 Making a call on a third-party phoneYou want to make a call on a third-party phone using your personal settings, for exampl

Supplementary features45 Paging an Internal Subscriber You are unable to reach an internal subscriber and thus want to page them. If the system is

Supplementary features 46 Answering a General BellVia the general bell, you hear either your personal ringing pattern or the general ringing signal.

Supplementary features47 Suppressing your call number from your called party's terminal display You do not want your call number to appear on t

Supplementary features 48Line KeysThis section explains the different options provided by your phone, if your system administrator has assigned you on

Supplementary features49 Phoning over a Line KeyYou want to make a call via a Line key.You can make a call via any free Line key. Each Line key has

Security5Security Safety InformationFailure to observe this information can be hazardous and infringe existing laws. User informationYour terminal

Supplementary features 50Setting functions by remote controlThis section explains how you can alter your phone’s settings even if you are not directly

51Personalizing Your Phone These sections explain how to adapt the phone’s basic settings to suit your personal requirements.Display. . . . . . . . .

Personalizing Your Phone 52DisplayThis section explains how to set display properties. Setting the displayYou may find the display is too bright or t

Personalizing Your Phone53 Setting the Volume during a CallYou want to adjust the volume while in a call.This automatically adjusts the volume of th

Personalizing Your Phone 54Hands-free and headset settingsThis section explains other ways in which you can make calls with your phone. Automatic Han

Personalizing Your Phone55 To activate headset operationYou have connected a headset and now want to activate the headset mode.A headset can be conn

Personalizing Your Phone 56General settingsThis section explains other settings you can make on your phone. Selecting the LanguageThe display text is

Personalizing Your Phone57 Changing the PINYou want to change the PIN used to lock/unlock your phone (see Chapter "Locking Your Phone", 37

Personalizing Your Phone 58 Entering the Display Text for the Idle StateYou want to change the text displayed by your phone in the idle state.In addi

Personalizing Your Phone59ProtectionThis section explains how you can protect yourself against certain types of call. Protect against Do not disturb

Security 6 Intended PurposeThis phone is part of the Ascotel® IntelliGate® communication system and is intended to be operated on that system.Ascotel

Personalizing Your Phone 60Phone Book ManagementThis section explains how to create a new entry in the phone book and how to edit or delete an entry.

Personalizing Your Phone61 Modfying or deleting a phone book entryYou want to modify a phone number stored on your private phone book.Note:You canno

Personalizing Your Phone 62Configuring Voice MailThis section explains how to set your Voice Mail. Personal greetingYou have the possibility of recor

Personalizing Your Phone63Configuring KeysThis section explains how to assign phone numbers and functions to a configurable key. Available keysYou c

Personalizing Your Phone 64 Storing a Function under a Key – Function KeyYou want to retrieve a frequently used function - for example "call fo

Personalizing Your Phone65FoxkeyScroll to Foxkey and press the Select Foxkey.➞ Display shows choice of key types.Select the Foxkey you want.Note:From

Personalizing Your Phone 66 Storing a Team Partner under a Key – Team KeyTogether with other members you wish to organise yourself into a team so tha

Personalizing Your Phone67 Clearing a KeyYou want to clear the assignment made to a configurable key.The No function function is provided specifical

Personalizing Your Phone 68Configuring Line KeysThis section explains how to adapt your Line key settings to suit your personal requirements.Your syst

Personalizing Your Phone69Formulating FunctionsThis section explains how to activate an individual function, for example call forwarding uncondi-tion

7Dialling and Phoning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Y

Personalizing Your Phone 70Tab. 2 Examples of how to define a function:Local settingsThis section provides a short description of the IP-relevant sett

71Further informationThe following sections contain more useful information about your phone.Troubleshooting . . . . . . . . . . . . . . . . . . . .

Further information 72TroubleshootingThis section contains a few tips on how to operate your phone if you encounter any problems. MalfunctionsYour ca

Further information73Declaration Open Source Software About Open Source SoftwareThis product contains Open Source Software from third-party supplier

74Installation and First-Time Operation These sections explain the setup options available with your phone.Equipment provided . . . . . . . . . . . .

Installation and First-Time Operation75Equipment providedOptionsTelephone Handset Handset cordStand rest; can also be used as a mounting frame for wa

Installation and First-Time Operation 76Setting up and mounting the phoneWith the aid of the supplied stand rest you can set up the phone as a desktop

Installation and First-Time Operation77 Wall mounting You can also mount the phone on the wall. To do so, screw the stand rest onto the wall as a br

Installation and First-Time Operation 78 Dismantling Desktop phone:• Disconnect the phone cord and remove.• Carefully pull the stand rest away in the

Installation and First-Time Operation79 Connecting your phone to the LANThis phone communicates via the same connection as your PC (IP network / LAN

8Dialling and Phoning The following sections explain how to make phone calls simply and the functions your phone offers you whenever you receive a ca

Installation and First-Time Operation 80Office KBM expansion keypad (option)You can connect one Office KBM expansion keypad with 20 configurable keys

Installation and First-Time Operation81Labelling Configurable KeysWrite-on labels for the configurable keys can be found as an electronic document on

Index82AAbsence key ...3, 32Accessing the menu ...

Index 83Intended Purpose ...6Intrusion ...

Index84Unlock ... 38Upper and Lower Case ...

eud-830 / 1.0 – 01.2007Declaration of ConformityAastra Telecom Schweiz AG herebydeclares that the equipment Ascotel®,Ascotel® IntelliGate® and the acc

Dialling and Phoning9You Receive a CallThis section explains the procedure for answering a call. Answering a Call Your phone is ringing and the indi