Aastra 4220 Lite for BusinessPhone User Guide EN User Manual

Cover Page GraphicPlace the graphic directly on the page, do not care about putting it in the text flow. Select Graphics > Properties and make the

DescriptionBusinessPhone – Dialog 4220 Lite / Dialog 321010Phone keys Dialog 4220 / Dialog 3210This table gives you an overview of the different key d

Subject to alteration without prior noticeFor questions regarding the product,please contact your Aastra Certified Sales Partner.Also visit us on www.

11BusinessPhone – Dialog 4220 Lite / Dialog 3210DescriptionÔExtinguished lamp The function is not active.ÕÔSteady light The function is active.ÖÔSlowl

DescriptionBusinessPhone – Dialog 4220 Lite / Dialog 321012Ton esTones are audible in the handset.Dial tone (System ready to accept digits)Special dia

13BusinessPhone – Dialog 4220 Lite / Dialog 3210DescriptionSignalsRinging signals are emitted from the phone.Note: The tones and ringing signals in th

Incoming CallsBusinessPhone – Dialog 4220 Lite / Dialog 321014Incoming CallsA ringing signal and a flashing lamp indicate an incoming internal or exte

15BusinessPhone – Dialog 4220 Lite / Dialog 3210Incoming CallsAnswer a second callNote: Dialog 4220 Lite only.You are on the phone, when a muted ringi

Incoming CallsBusinessPhone – Dialog 4220 Lite / Dialog 321016Save and redial incoming callsWhen you receive an incoming external call, you can save t

17BusinessPhone – Dialog 4220 Lite / Dialog 3210Outgoing CallsOutgoing CallsSometimes you make a call but the person is not available. These functions

Outgoing CallsBusinessPhone – Dialog 4220 Lite / Dialog 321018Last External Number RedialWhen you initiate an external call the system automatically s

19BusinessPhone – Dialog 4220 Lite / Dialog 3210Outgoing CallsDialog 3210Save numberBefore you quit the call:Save/Redial g Press to save the dialled n

BusinessPhone – Dialog 4220 Lite / Dialog 32102EN/LZTBS 160 1320 R2A© Aastra Telecom Sweden AB 2008. All rights reserved.

Outgoing CallsBusinessPhone – Dialog 4220 Lite / Dialog 321020Automatic RedialIf you call an external number and receive busy tone or get no answer, y

21BusinessPhone – Dialog 4220 Lite / Dialog 3210Outgoing CallsCancelAutomatic Redial1 ÕÔ Press the relevant programmable key to cancel the Automatic R

Outgoing CallsBusinessPhone – Dialog 4220 Lite / Dialog 321022Busy extensionYou call an extension and receive busy tone.Camp-onYou can notify a busy e

23BusinessPhone – Dialog 4220 Lite / Dialog 3210Outgoing CallsThe number for Intrusion may differ from country to country.Diverted extensionBypass Cal

Outgoing CallsBusinessPhone – Dialog 4220 Lite / Dialog 321024Common Abbreviated NumbersExternal numbers are stored centrally in your BusinessPhone Co

25BusinessPhone – Dialog 4220 Lite / Dialog 3210Outgoing CallsIndividual Abbreviated Numbers via the keypadYou can program and activate your most freq

Outgoing CallsBusinessPhone – Dialog 4220 Lite / Dialog 321026Dial-by-NameYou can program and activate directory numbers (extensions and Common Abbrev

27BusinessPhone – Dialog 4220 Lite / Dialog 3210During CallsDuring CallsThe BusinessPhone Communication Platform allows you to handle calls in many di

During CallsBusinessPhone – Dialog 4220 Lite / Dialog 321028MonitoringNote: Dialog 3210 only.You have an ongoing conversation via the handset.s Press

29BusinessPhone – Dialog 4220 Lite / Dialog 3210During CallsInquiryDuring an ongoing conversation you wish to make an inquiry to an internal or extern

3BusinessPhone – Dialog 4220 Lite / Dialog 3210Table of ContentsTable of ContentspageWelcome ...

During CallsBusinessPhone – Dialog 4220 Lite / Dialog 321030Refer BackYou have an ongoing conversation and want to refer back to the call that is put

31BusinessPhone – Dialog 4220 Lite / Dialog 3210During CallsTransferYou have an ongoing internal or external conversation and you want to transfer the

During CallsBusinessPhone – Dialog 4220 Lite / Dialog 321032Transfer to a busy extensionYou can even transfer calls to busy extensions. The other part

33BusinessPhone – Dialog 4220 Lite / Dialog 3210During CallsConferenceYou have an ongoing conversation and you want to establish a telephone Conferenc

During CallsBusinessPhone – Dialog 4220 Lite / Dialog 321034Dialog 3210Inquiry g Press.z Call the third party.Messageg Press to establish a three part

35BusinessPhone – Dialog 4220 Lite / Dialog 3210During CallsCommon HoldHold Ô Press (pre-programmed).The Line key lamp flashes slowly. The call can be

Call ForwardingBusinessPhone – Dialog 4220 Lite / Dialog 321036Call ForwardingWhen you are not available to take calls or decide to answer your calls

37BusinessPhone – Dialog 4220 Lite / Dialog 3210Call ForwardingFixed DiversionThis function directs your calls to a pre-programmed answering position

Call ForwardingBusinessPhone – Dialog 4220 Lite / Dialog 321038Individual DiversionThis feature gives you the possibility to divert your calls to inte

39BusinessPhone – Dialog 4220 Lite / Dialog 3210Call ForwardingDialog 3210Program and activate Internal DiversionDivert your calls to an internal posi

WelcomeBusinessPhone – Dialog 4220 Lite / Dialog 32104WelcomeWelcome to the User Guide for the Dialog 4220 Lite / Dialog 3210 in the BusinessPhone Com

Call ForwardingBusinessPhone – Dialog 4220 Lite / Dialog 321040Program and activate a new External Diversion addressTo set a new Individual External D

41BusinessPhone – Dialog 4220 Lite / Dialog 3210Call ForwardingFollow-meIf you are in another room, you can still answer your calls by forwarding them

Absence InformationBusinessPhone – Dialog 4220 Lite / Dialog 321042Absence InformationIf you are not in the office for a certain period of time (e.g.

43BusinessPhone – Dialog 4220 Lite / Dialog 3210Absence InformationEnter information - Dialog 4220 LiteTo store Text or Voice information.2nd Ô Press.

Absence InformationBusinessPhone – Dialog 4220 Lite / Dialog 321044Voice information2nd Ô Press.Info Ô Press.9 Press and speak.* Press to play-back an

45BusinessPhone – Dialog 4220 Lite / Dialog 3210Absence InformationChange informationNote: Dialog 4220 Lite only.Erase information2nd Ô Press.Info Ô P

Absence InformationBusinessPhone – Dialog 4220 Lite / Dialog 321046Enter information - Dialog 3210To store Text or Voice information.*23* Dial to ente

47BusinessPhone – Dialog 4220 Lite / Dialog 3210Absence InformationVoice information*23* Press to enter information mode.9 Press and speak.* Press to

Absence InformationBusinessPhone – Dialog 4220 Lite / Dialog 321048Change informationNote: Dialog 3210 only.Erase#23# Press to erase info. X Press to

49BusinessPhone – Dialog 4220 Lite / Dialog 3210MessagesMessagesBy using the Message system you can send, receive, forward and store different kind of

5BusinessPhone – Dialog 4220 Lite / Dialog 3210WelcomeCopyrightAll rights reserved. No parts of this publication may be reproduced, stored in retrieva

MessagesBusinessPhone – Dialog 4220 Lite / Dialog 321050Individual Mailbox systemCallers are able to leave messages in your Individual Mailbox.Dialog

51BusinessPhone – Dialog 4220 Lite / Dialog 3210MessagesDialog 3210ActivateDivert your extension to the Mailbox system.*21* Dial.z Dial the number to

MessagesBusinessPhone – Dialog 4220 Lite / Dialog 3210522 Press to configure your Personal Greeting.zEnter diversion code.Select an option below and f

53BusinessPhone – Dialog 4220 Lite / Dialog 3210MessagesThe following Mailbox functions can also be used from an external position:• Change Password•

MessagesBusinessPhone – Dialog 4220 Lite / Dialog 321054ProgrammingMessage Ô Press to view the Mailbox.Note: Depending on the configuration, you might

55BusinessPhone – Dialog 4220 Lite / Dialog 3210Messagesí Press to finish the procedure.Forward a Voice messageYour received Voice messages (in the In

MessagesBusinessPhone – Dialog 4220 Lite / Dialog 321056Common Mailbox systemIf you divert your telephone to a Common Mailbox, the callers are able to

57BusinessPhone – Dialog 4220 Lite / Dialog 3210MessagesDialog 3210ActivateDivert your extension to the Mailbox system.*21* Dial.z Dial the Common Mai

MessagesBusinessPhone – Dialog 4220 Lite / Dialog 321058Retrieve messages - externallyTo retrieve your messages from an external position:z Dial your

59BusinessPhone – Dialog 4220 Lite / Dialog 3210MessagesSend MessageTo send a message to an extension when you receive busy tone or get no answer.Call

DescriptionBusinessPhone – Dialog 4220 Lite / Dialog 32106DescriptionDialog 4220 Lite14567823910111213

MessagesBusinessPhone – Dialog 4220 Lite / Dialog 321060Dictaphone functionIf you want to record and retrieve personal Voice messages you can use the

61BusinessPhone – Dialog 4220 Lite / Dialog 3210MessagesConversation RecordingThe Conversation Recording function makes it possible to store the ongoi

SecurityBusinessPhone – Dialog 4220 Lite / Dialog 321062SecurityYou can use your four-digit Password for blocking your phone from unauthorized use, fo

63BusinessPhone – Dialog 4220 Lite / Dialog 3210SecurityBypass blocked extensionIn order to make a call, you can temporarily bypass a blocked extensio

SecurityBusinessPhone – Dialog 4220 Lite / Dialog 321064Block extension*72# Dial to block your extension.Verification tone.í Press to finish the proce

65BusinessPhone – Dialog 4220 Lite / Dialog 3210Group FeaturesGroup FeaturesWhen you are working together in a team the following Group features can b

Group FeaturesBusinessPhone – Dialog 4220 Lite / Dialog 321066Make an external callTo initiate an external call, just press the External Line key.The

67BusinessPhone – Dialog 4220 Lite / Dialog 3210Group FeaturesCall a group-memberu Lift the handset.Michael Ô Press to make a call (pre-programmed).No

Group FeaturesBusinessPhone – Dialog 4220 Lite / Dialog 321068Answer PagingA short signal and a flashing Paging key will inform you when a Loudspeaker

69BusinessPhone – Dialog 4220 Lite / Dialog 3210Group FeaturesGroup HuntingYour telephone can be included in one or several hunt groups. In a hunt gro

7BusinessPhone – Dialog 4220 Lite / Dialog 3210Description12ndKey for access to secondary key functions.2 Transfer / Diversiona. Transfer an ongoing c

Group FeaturesBusinessPhone – Dialog 4220 Lite / Dialog 321070*28* Dial.*# Press.Answer callsAnswer Group Hunting calls in the normal way.Log outTo lo

71BusinessPhone – Dialog 4220 Lite / Dialog 3210Other Useful FeaturesOther Useful FeaturesBy using these features your productivity will be increased,

Other Useful FeaturesBusinessPhone – Dialog 4220 Lite / Dialog 321072To deactivate the Tandem configurationSecondary on/off ÕÔ Press (pre-programmed).

73BusinessPhone – Dialog 4220 Lite / Dialog 3210Other Useful FeaturesReminderThe phone can be set to remind you at any time within the next 24 hours (

Other Useful FeaturesBusinessPhone – Dialog 4220 Lite / Dialog 321074Background MusicYou can listen to Background Music over the loudspeaker on your p

75BusinessPhone – Dialog 4220 Lite / Dialog 3210Other Useful Featuresu Lift the handset.Ô Press to establish an Intercom call (pre-programmed). í Pres

Other Useful FeaturesBusinessPhone – Dialog 4220 Lite / Dialog 321076Direct Inward System Access (DISA)If you are working externally and you have the

77BusinessPhone – Dialog 4220 Lite / Dialog 3210Other Useful FeaturesAccount NumberAn Account Number can be entered to debit telephone cost to differe

Other Useful FeaturesBusinessPhone – Dialog 4220 Lite / Dialog 321078DTMF TonesThe DTMF function is used to control answering machines or any other te

79BusinessPhone – Dialog 4220 Lite / Dialog 3210Other Useful FeaturesLeast Cost RoutingLeast Cost Routing (LCR) automatically selects the cheapest way

DescriptionBusinessPhone – Dialog 4220 Lite / Dialog 32108Dialog 3210 Basic1234567891011

AccessoriesBusinessPhone – Dialog 4220 Lite / Dialog 321080AccessoriesThis chapter describes optional features that can be used together with your Bus

81BusinessPhone – Dialog 4220 Lite / Dialog 3210AccessoriesDialog 3210The Option unit DBY 410 02 is an optional accessory, to be installed on the bott

AccessoriesBusinessPhone – Dialog 4220 Lite / Dialog 321082HeadsetNote: The Headset function is only available for the Dialog 3210 Basic equipped with

83BusinessPhone – Dialog 4220 Lite / Dialog 3210Useful HintsUseful HintsConnections between external linesWith your BusinessPhone PBX, you can establi

InstallationBusinessPhone – Dialog 4220 Lite / Dialog 321084InstallationDialog 4220 LiteInstall cablesYou can put the cable to the handset in the notc

85BusinessPhone – Dialog 4220 Lite / Dialog 3210InstallationInstall stands and adapt telephonePosition high Position lowPress to fasten stand Release

InstallationBusinessPhone – Dialog 4220 Lite / Dialog 321086Install pullout leaf1 Remove the protective film from the guiding rails.2 Attach the guidi

87BusinessPhone – Dialog 4220 Lite / Dialog 3210InstallationWall mounting handset hookThe phone can be wall mounted without using a special console. U

InstallationBusinessPhone – Dialog 4220 Lite / Dialog 321088Install cardUse the Designation Card Manager to make and print your own designation cards.

89BusinessPhone – Dialog 4220 Lite / Dialog 3210InstallationDialog 3210 BasicInstall cables1 Cable to handset 2 Cable to exchange 3 Space for perso

9BusinessPhone – Dialog 4220 Lite / Dialog 3210Description1 Message / Conferencea. To send and receive messages. See section “Messages” on page 49.b.

InstallationBusinessPhone – Dialog 4220 Lite / Dialog 321090Wall mounting handset hookWhen mounting on a wall, you have to pull out and turn the hook.

91BusinessPhone – Dialog 4220 Lite / Dialog 3210InstallationPlacing the telephone• Do not place your telephone on sensitive surfaces. Use a non-slippe

GlossaryBusinessPhone – Dialog 4220 Lite / Dialog 321092GlossaryAbbreviated Number DiallingInitiating a call to a pre-programmed number by dialling a

93BusinessPhone – Dialog 4220 Lite / Dialog 3210GlossaryExtensionAll telephones connected to the PBX have a unique internal number (up to 8 digits).Fu

GlossaryBusinessPhone – Dialog 4220 Lite / Dialog 321094Third partyA third connection (person), which can be included in an ongoing two person convers

95BusinessPhone – Dialog 4220 Lite / Dialog 3210IndexIndexAAbbreviated Numbers 23Common 24Individual 25Absence Information 42Change information 45, 48

IndexBusinessPhone – Dialog 4220 Lite / Dialog 321096Group Call-pick-up 67Group Features 65Common Bell 68Key system 65Pick-up group 67Supervision 66Gr

97BusinessPhone – Dialog 4220 Lite / Dialog 3210IndexIndividual Abbreviated Numbers via a programmable key 24Make calls 17PPassword 62Password protect

NotesBusinessPhone – Dialog 4220 Lite / Dialog 321098Notes

Quick Reference GuideAnswer callsAnswer: Lift handset Answer on another extension:Lift handsetExt. No.6 Save external number: Please see Make calls -