Aastra 630d for Aastra 400 User Guide EN User Manual

Aastra Business Communication SolutionAastra 630dUser’s GuideSupported platforms:Aastra 415Aastra 430Aastra 470This user's guide describes the fu

Safety 10 eud-1292/1.0 – R1.0 – 01.2011Dealing with batteriesPlease observe the following rules and regulations when dealing with batteries:DisposalBe

100 eud-1292/1.0 – R1.0 – 01.2011Symbols*/# Procedures ...89AAccessories (Safety informat

eud-1292/1.0 – R1.0 – 01.2011 101from the phone book ...30with Hotkey ...

102 eud-1292/1.0 – R1.0 – 01.2011Muting the microphone ...19NNavigation key ...

Declaration of ConformityAastra Telecom Schweiz AG hereby declares that• the Aastra 400 products conform to the basic requirements and other relevant

Safetyeud-1292/1.0 – R1.0 – 01.2011 11User informationYour product is supplied with a Quick User’s Guide, safety information and, where applicable, w

Safety 12 eud-1292/1.0 – R1.0 – 01.2011Purpose and functionThis product is part of the Aastra 400 communication solution.Aastra 400 is an open, modula

Safetyeud-1292/1.0 – R1.0 – 01.2011 13Protection against listening in and recordingThe Aastra 400 communication solution comprises features which all

14 eud-1292/1.0 – R1.0 – 01.2011Operating and display elements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

eud-1292/1.0 – R1.0 – 01.2011 15Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

16 eud-1292/1.0 – R1.0 – 01.2011Dialling and phoningThe following sections explain how to make phone calls simply and the func-tions your phone offers

Dialling and phoningeud-1292/1.0 – R1.0 – 01.2011 17Answering callsThis section explains the procedure for answering a call.Answering a callYour phon

Dialling and phoning 18 eud-1292/1.0 – R1.0 – 01.2011Making callsThis section explains the different ways you can make a call with your phone.Dialling

Dialling and phoningeud-1292/1.0 – R1.0 – 01.2011 19Using your phone in hands-free modeYou want other people to join the conversation or to have your

2 eud-1292/1.0 – R1.0 – 01.2011Operating and display elementsOperating and display elementsOperating elementsKey Press In the state... Description1 Lo

Dialling and phoning 20 eud-1292/1.0 – R1.0 – 01.2011Using a headsetTo make a phone call with the headset.If you answer a call in headset mode using t

eud-1292/1.0 – R1.0 – 01.2011 21Using the display and operating ele-mentsThe following sections explain how to operate your phone quickly and simply.K

Using the display and operating elements 22 eud-1292/1.0 – R1.0 – 01.2011KeysUsing the softkeyThe 3 softkeys have variable functions. These functions

Using the display and operating elementseud-1292/1.0 – R1.0 – 01.2011 23InputDigit keys The characters are assigned to the digit keys as follows. Pre

Using the display and operating elements 24 eud-1292/1.0 – R1.0 – 01.2011Switching between upper and lower case You want to switch between upper and l

Using the display and operating elementseud-1292/1.0 – R1.0 – 01.2011 25Menu-guided navigationAccessing the menuThe phone is in standby mode:Using th

Using the display and operating elements 26 eud-1292/1.0 – R1.0 – 01.2011Undoing actionsTo cancel operating steps, proceed as follows:Activate/deactiv

Using the display and operating elementseud-1292/1.0 – R1.0 – 01.2011 27SignalsIndicator LED signalsDepending on the situation the indicator LEDs wil

28 eud-1292/1.0 – R1.0 – 01.2011Supplementary featuresThe following sections explain the supplementary features provided by your phone for more effici

Supplementary featureseud-1292/1.0 – R1.0 – 01.2011 29Making and answering callsThis section explains some convenient features provided by your phone

Operating and display elementseud-1292/1.0 – R1.0 – 01.2011 34Side keys + / - short • Idle state• In a connection• Call up the phone number• Adjustin

Supplementary features 30 eud-1292/1.0 – R1.0 – 01.2011Dialling from the phone bookYou want to search a user in one of the connected phone books.The s

Supplementary featureseud-1292/1.0 – R1.0 – 01.2011 31Dialling from the call list of unanswered callsYou want to call someone who has previously trie

Supplementary features 32 eud-1292/1.0 – R1.0 – 01.2011Dialling from the call list of answered callsYou want to call back someone whose call you answe

Supplementary featureseud-1292/1.0 – R1.0 – 01.2011 33Dialling with configured softkeyYou want to call someone whose phone number is stored under a s

Supplementary features 34 eud-1292/1.0 – R1.0 – 01.2011Requesting a callbackYou want to talk to a certain person. The person is busy or does not answe

Supplementary featureseud-1292/1.0 – R1.0 – 01.2011 35To answer the callback requestSomeone has asked you to call back. The display shows Callback re

Supplementary features 36 eud-1292/1.0 – R1.0 – 01.2011Answering call waitingYou are in a call and hear the call waiting tone. Another user is urgentl

Supplementary featureseud-1292/1.0 – R1.0 – 01.2011 37Starting an announcementYou want to address internal users directly via their loudspeaker – whe

Supplementary features 38 eud-1292/1.0 – R1.0 – 01.2011Private call with PINYou want to make a private call on your phone or on a third-party phone.Wi

Supplementary featureseud-1292/1.0 – R1.0 – 01.2011 39Using functions while in a callThis section explains the different options provided by your pho

Operating and display elements 4 eud-1292/1.0 – R1.0 – 01.20118 Navigation keytop • Idle state•Lists• Call up activated features• Navigationright • Id

Supplementary features 40 eud-1292/1.0 – R1.0 – 01.2011Brokering between an enquiry call party and your call partnerYou are talking with an enquiry ca

Supplementary featureseud-1292/1.0 – R1.0 – 01.2011 41Transferring a call partnerYou want to put your call partner through to someone else.With the E

Supplementary features 42 eud-1292/1.0 – R1.0 – 01.2011Parking a call partnerYou want to put your call partner on hold without using a phone line as a

Supplementary featureseud-1292/1.0 – R1.0 – 01.2011 43Organising absences from the deskThis section explains the different options provided by your p

Supplementary features 44 eud-1292/1.0 – R1.0 – 01.2011<Presence profile>To activate the presence profile:Select the profile you want and press

Supplementary featureseud-1292/1.0 – R1.0 – 01.2011 45Forwarding calls (Call forwarding)You want to leave your desk. Calls for you are to be forwarde

Supplementary features 46 eud-1292/1.0 – R1.0 – 01.2011Forwarding a Call on No Reply (CFNR)You want calls that you receive on your phone to be forward

Supplementary featureseud-1292/1.0 – R1.0 – 01.2011 47Forwarding to voice mailYou cannot momentarily be reached on your phone. If you forward to your

Supplementary features 48 eud-1292/1.0 – R1.0 – 01.2011Forwarding to a messageYou cannot be reached on your phone. You want any internal user who call

Supplementary featureseud-1292/1.0 – R1.0 – 01.2011 49Functions for special situationsThis section explains the different options provided by your ph

Operating and display elementseud-1292/1.0 – R1.0 – 01.2011 513 Hash key short Idle state, Editor # inputlong Idle state Activate keylock14 Headset c

Supplementary features 50 eud-1292/1.0 – R1.0 – 01.2011User groupIn the user group incoming and internal calls are routed to a group of inter-nal dest

Supplementary featureseud-1292/1.0 – R1.0 – 01.2011 51Deflect a call during the ringing phaseYou do not want to answer a call yourself but deflect it

Supplementary features 52 eud-1292/1.0 – R1.0 – 01.2011Listening to voice mailVoice Mail from is displayed and the indicator LED is red-flashing.Note:

Supplementary featureseud-1292/1.0 – R1.0 – 01.2011 53Send text messagesYou want to send a written message to an internal user.You can send a text me

Supplementary features 54 eud-1292/1.0 – R1.0 – 01.2011Read text messagesYour display shows New message received from and the envelope symbol. The LED

Supplementary featureseud-1292/1.0 – R1.0 – 01.2011 55Making a call on a third-party phoneYou want to make a call on a third-party phone using your p

Supplementary features 56 eud-1292/1.0 – R1.0 – 01.2011Suppressing your call number from your called party's terminal dis-playYou do not want you

Supplementary featureseud-1292/1.0 – R1.0 – 01.2011 57Activating personal call routingYou wan to specify which of your phone shall ring when you rece

Supplementary features 58 eud-1292/1.0 – R1.0 – 01.2011Activating ring aloneYou want to specify which of your phones shall ring acoustically when you

Supplementary featureseud-1292/1.0 – R1.0 – 01.2011 59When the call is answered on the destination phone, a call is set up: one-way (connec-tion only

Operating and display elements 6 eud-1292/1.0 – R1.0 – 01.2011Display symbolsRadio link qualityVery good GoodDisruption probable Phone calls not possi

Supplementary features 60 eud-1292/1.0 – R1.0 – 01.2011There is no time limit to the duration of a verification call, which must be terminated on the

Supplementary featureseud-1292/1.0 – R1.0 – 01.2011 61Your system administrator can allocate this function to a configurable key.Free seatingYou do n

Supplementary features 62 eud-1292/1.0 – R1.0 – 01.2011Setting functions by remote controlThis section explains how you can alter your phone’s setting

Supplementary featureseud-1292/1.0 – R1.0 – 01.2011 63The remote control is initiated using a special */# procedure. You can then enter the function

64 eud-1292/1.0 – R1.0 – 01.2011Personalizing your phoneThese sections explain how to adapt the phone’s basic settings to suit your per-sonal requirem

Personalizing your phoneeud-1292/1.0 – R1.0 – 01.2011 65Configuring cordless phone functionsThis section explains the procedure for making settings o

Personalizing your phone 66 eud-1292/1.0 – R1.0 – 01.2011Locking/unlocking the keypadYou leave your workstation and want to avoid accidentally pressin

Personalizing your phoneeud-1292/1.0 – R1.0 – 01.2011 67Unlocking your phoneYou want to unlock your phone.You can use the PIN to unlock your phone. I

Personalizing your phone 68 eud-1292/1.0 – R1.0 – 01.2011Activating range alarm and system busy beepYou want to set the system parameters with your co

Personalizing your phoneeud-1292/1.0 – R1.0 – 01.2011 69Setting the server alarmDepending on the system’s settings, you can receive server alarms for

Operating and display elementseud-1292/1.0 – R1.0 – 01.2011 7Status informationIncoming call Incoming call forwardedCall forwarding activated Call Fo

Personalizing your phone 70 eud-1292/1.0 – R1.0 – 01.2011Logging a cordless phone on/offSee (also) the Chapter "Managing communication systems&qu

Personalizing your phoneeud-1292/1.0 – R1.0 – 01.2011 71Display settingsThis section explains how to set display properties.Setting the displayYou wa

Personalizing your phone 72 eud-1292/1.0 – R1.0 – 01.2011Setting the LED indicatorYou want the attention LED to inform you of any phone incidents.You

Personalizing your phoneeud-1292/1.0 – R1.0 – 01.2011 73Profile settings6There are five different application profiles to adapt the phones to any giv

Personalizing your phone 74 eud-1292/1.0 – R1.0 – 01.2011Activate profileIn your everyday phoning habits you want to adapt your phone’s ringing proper

P erso n a lizin g yo u r p h o n eeud-1292/1.0 – R1.0 – 01.2011 75Hands-free and headset settingsThis section explains other ways in which you can

Personalizing your phone 76 eud-1292/1.0 – R1.0 – 01.2011Notes:• Only one Bluetooth connection at a time is possible.• To find out how to make phone c

Personalizing your phoneeud-1292/1.0 – R1.0 – 01.2011 77General settingsThis section explains other settings you can make on your phone.Selecting the

Personalizing your phone 78 eud-1292/1.0 – R1.0 – 01.2011Changing the User PINYou want to change the PIN used to lock/unlock your phone (see Chapter &

Personalizing your phoneeud-1292/1.0 – R1.0 – 01.2011 79Changing the Admin PINYou want for example to protect the alarm settings against unauthorized

Operating and display elements 8 eud-1292/1.0 – R1.0 – 01.2011About WarningNot permittedPhone bookName Private phone numberBusiness phone number Mobil

Personalizing your phone 80 eud-1292/1.0 – R1.0 – 01.2011Enter the display text for the idle stateYou want to change the text displayed by your phone

Personalizing your phoneeud-1292/1.0 – R1.0 – 01.2011 81Retrieving information on your phoneYour phone’s software-relevant data is stored in this men

Personalizing your phone 82 eud-1292/1.0 – R1.0 – 01.2011Protection settingsThis section explains how you can protect yourself against certain types o

Personalizing your phoneeud-1292/1.0 – R1.0 – 01.2011 83Managing your private contactsThis section explains how to manage your private contacts.Creat

Personalizing your phone 84 eud-1292/1.0 – R1.0 – 01.2011Editing or deleting a contactYou want to edit a call number which you have stored in your pri

Personalizing your phoneeud-1292/1.0 – R1.0 – 01.2011 85Configuring voice mailThis section explains how to set your voice mail.Managing personal gree

Personalizing your phone 86 eud-1292/1.0 – R1.0 – 01.2011Configure presenceYou can to control your current presence status (see Chapter "Presence

Personalizing your phoneeud-1292/1.0 – R1.0 – 01.2011 87Configuring keysThis section explains how to assign phone numbers and functions to a config-u

Personalizing your phone 88 eud-1292/1.0 – R1.0 – 01.2011Storing a function on a key - function keyYou want to retrieve a frequently used function -

Personalizing your phoneeud-1292/1.0 – R1.0 – 01.2011 89Function commandsYou can use function commands to define a function to suit your personal req

eud-1292/1.0 – R1.0 – 01.2011 9SafetySafety InformationFailure to observe this information can be hazardous and infringe existing laws.Medical equipme

90 eud-1292/1.0 – R1.0 – 01.2011Installation and first-time operationThese sections explain the setup options available with your phone.Equipment prov

Installation and first-time operationeud-1292/1.0 – R1.0 – 01.2011 91Equipment providedOptionsCordless phone BatteryCharging bay and plug-in power su

Installation and first-time operation 92 eud-1292/1.0 – R1.0 – 01.2011Connecting a cordless phoneConnecting the charging bayBefore connecting the char

Installation and first-time operationeud-1292/1.0 – R1.0 – 01.2011 93BatteryTake also note of the safety information on handling the battery set out

Installation and first-time operation 94 eud-1292/1.0 – R1.0 – 01.2011Carry strapSecuring the carry strapA carry strap with attachment is optionally a

Installation and first-time operationeud-1292/1.0 – R1.0 – 01.2011 95Logging your phone onRegistering your phone on the systemYour system administrat

96 eud-1292/1.0 – R1.0 – 01.2011Further informationThe following sections contain more useful information about your phone.Troubleshooting. . . . . .

Further informationeud-1292/1.0 – R1.0 – 01.2011 97TroubleshootingThis section contains a few tips on how to operate your phone if you encounter any

Further information 98 eud-1292/1.0 – R1.0 – 01.2011Technical dataOperationInterfacesBattery charge and usage timesStandards DECT, GAPDECT encryption

Further informationeud-1292/1.0 – R1.0 – 01.2011 99Ambient conditionsDimensions, weight and surface finishOperating temperature 5° C to 40° CStorage