Aastra 620d for Aastra 400 User Guide EN User Manual

Aastra Business Communication SolutionAastra 620dUser’s GuideSupported platforms:Aastra 415Aastra 430Aastra 470This user's guide describes the fu

Safety 10 eud-1291/1.0 – R1.0 – 01.2011Dealing with batteriesPlease observe the following rules and regulations when dealing with batteries:DisposalBe

100 eud-1291/1.0 – R1.0 – 01.2011Moving the Cursor ...24Muting the microphone ...

Declaration of ConformityAastra Telecom Schweiz AG hereby declares that• the Aastra 400 products conform to the basic requirements and other relevant

Safetyeud-1291/1.0 – R1.0 – 01.2011 11User informationYour product is supplied with a Quick User’s Guide, safety information and, where applicable, w

Safety 12 eud-1291/1.0 – R1.0 – 01.2011Purpose and functionThis product is part of the Aastra 400 communication solution.Aastra 400 is an open, modula

Safetyeud-1291/1.0 – R1.0 – 01.2011 13Protection against listening in and recordingThe Aastra 400 communication solution comprises features which all

14 eud-1291/1.0 – R1.0 – 01.2011Operating and display elements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

eud-1291/1.0 – R1.0 – 01.2011 15Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

16 eud-1291/1.0 – R1.0 – 01.2011Dialling and phoningThe following sections explain how to make phone calls simply and the func-tions your phone offers

Dialling and phoningeud-1291/1.0 – R1.0 – 01.2011 17Answering callsThis section explains the procedure for answering a call.Answering a callYour phon

Dialling and phoning 18 eud-1291/1.0 – R1.0 – 01.2011Making callsThis section explains the different ways you can make a call with your phone.Dialling

Dialling and phoningeud-1291/1.0 – R1.0 – 01.2011 19Using your phone in hands-free modeYou want other people to join the conversation or to have your

2 eud-1291/1.0 – R1.0 – 01.2011Operating and display elementsOperating and display elementsOperating elementsKey Press In the state... Description1 Lo

Dialling and phoning 20 eud-1291/1.0 – R1.0 – 01.2011Using a headsetTo make a phone call with the headset.If you answer a call in headset mode using t

eud-1291/1.0 – R1.0 – 01.2011 21Using the display and operating ele-mentsThe following sections explain how to operate your phone quickly and simply.K

Using the display and operating elements 22 eud-1291/1.0 – R1.0 – 01.2011KeysUsing the softkeyThe 3 softkeys have variable functions. These functions

Using the display and operating elementseud-1291/1.0 – R1.0 – 01.2011 23InputDigit keys The characters are assigned to the digit keys as follows. Pre

Using the display and operating elements 24 eud-1291/1.0 – R1.0 – 01.2011Enter the letters You can also use the digit keys to enter letters and specia

Using the display and operating elementseud-1291/1.0 – R1.0 – 01.2011 25Menu-guided navigationAccessing the menuThe phone is in standby mode:Using th

Using the display and operating elements 26 eud-1291/1.0 – R1.0 – 01.2011Undoing actionsTo cancel operating steps, proceed as follows:Activate/deactiv

Using the display and operating elementseud-1291/1.0 – R1.0 – 01.2011 27SignalsIndicator LED signalsDepending on the situation the indicator LEDs wil

28 eud-1291/1.0 – R1.0 – 01.2011Supplementary featuresThe following sections explain the supplementary features provided by your phone for more effici

Supplementary featureseud-1291/1.0 – R1.0 – 01.2011 29Making and answering callsThis section explains some convenient features provided by your phone

Operating and display elementseud-1291/1.0 – R1.0 – 01.2011 34Side keys + / - short • Idle state• In a connection• Call up the phone number• Adjustin

Supplementary features 30 eud-1291/1.0 – R1.0 – 01.2011Dialling from the phone bookYou want to search a user in one of the connected phone books.The s

Supplementary featureseud-1291/1.0 – R1.0 – 01.2011 31Dialling from the call list of unanswered callsYou want to call someone who has previously trie

Supplementary features 32 eud-1291/1.0 – R1.0 – 01.2011Dialling from the call list of answered callsYou want to call back someone whose call you answe

Supplementary featureseud-1291/1.0 – R1.0 – 01.2011 33Dialling with configured softkeyYou want to call someone whose phone number is stored under a s

Supplementary features 34 eud-1291/1.0 – R1.0 – 01.2011Requesting a callbackYou want to talk to a certain person. The person is busy or does not answe

Supplementary featureseud-1291/1.0 – R1.0 – 01.2011 35Call waiting on an internal userYou want to talk to an internal user. However, the person is bu

Supplementary features 36 eud-1291/1.0 – R1.0 – 01.2011Starting an announcementYou want to address internal users directly via their loudspeaker – whe

Supplementary featureseud-1291/1.0 – R1.0 – 01.2011 37Receiving an announcementYour phone rings once and then automatically initiates the announcemen

Supplementary features 38 eud-1291/1.0 – R1.0 – 01.2011Using functions while in a callThis section explains the different options provided by your pho

Supplementary featureseud-1291/1.0 – R1.0 – 01.2011 39Brokering between an enquiry call party and your call partnerYou are talking with an enquiry ca

Operating and display elements 4 eud-1291/1.0 – R1.0 – 01.20118 Navigation keytop • Idle state•Lists• Call up activated features• Navigationright • Id

Supplementary features 40 eud-1291/1.0 – R1.0 – 01.2011Transferring a call partnerYou want to put your call partner through to someone else.With the E

Supplementary featureseud-1291/1.0 – R1.0 – 01.2011 41Parking a call partnerYou want to put your call partner on hold without using a phone line as a

Supplementary features 42 eud-1291/1.0 – R1.0 – 01.2011Organising absences from the deskThis section explains the different options provided by your p

Supplementary featureseud-1291/1.0 – R1.0 – 01.2011 43You can call up the presence of the user you want in the following situations (provid-ing the u

Supplementary features 44 eud-1291/1.0 – R1.0 – 01.2011Forwarding calls (Call forwarding)You want to leave your desk. Calls for you are to be forwarde

Supplementary featureseud-1291/1.0 – R1.0 – 01.2011 45Forwarding a Call on No Reply (CFNR)You want calls that you receive on your phone to be forward

Supplementary features 46 eud-1291/1.0 – R1.0 – 01.2011Forwarding to voice mailYou cannot momentarily be reached on your phone. If you forward to your

Supplementary featureseud-1291/1.0 – R1.0 – 01.2011 47Forwarding to a messageYou cannot be reached on your phone. You want any internal user who call

Supplementary features 48 eud-1291/1.0 – R1.0 – 01.2011Functions for special situationsThis section explains the different options provided by your ph

Supplementary featureseud-1291/1.0 – R1.0 – 01.2011 49User groupIn the user group incoming and internal calls are routed to a group of inter-nal dest

Operating and display elementseud-1291/1.0 – R1.0 – 01.2011 513 Hash key short Idle state, Editor # inputlong Idle state Activate keylock14 Headset c

Supplementary features 50 eud-1291/1.0 – R1.0 – 01.2011Deflect a call during the ringing phaseYou do not want to answer a call yourself but deflect it

Supplementary featureseud-1291/1.0 – R1.0 – 01.2011 51Listening to voice mailVoice Mail from is displayed and the indicator LED is red-flashing.Note:

Supplementary features 52 eud-1291/1.0 – R1.0 – 01.2011Send text messagesYou want to send a written message to an internal user.You can send a text me

Supplementary featureseud-1291/1.0 – R1.0 – 01.2011 53Read text messagesYour display shows New message received from and the envelope symbol. The LED

Supplementary features 54 eud-1291/1.0 – R1.0 – 01.2011Making a call on a third-party phoneYou want to make a call on a third-party phone using your p

Supplementary featureseud-1291/1.0 – R1.0 – 01.2011 55Suppressing your call number from your called party's terminal dis-playYou do not want you

Supplementary features 56 eud-1291/1.0 – R1.0 – 01.2011Activating personal call routingYou wan to specify which of your phone shall ring when you rece

Supplementary featureseud-1291/1.0 – R1.0 – 01.2011 57Activating ring aloneYou want to specify which of your phones shall ring acoustically when you

Supplementary features 58 eud-1291/1.0 – R1.0 – 01.2011Active room monitoring:As soon as the ambient noise level near the monitoring phone exceeds the

Supplementary featureseud-1291/1.0 – R1.0 – 01.2011 59Passive room monitoring:You can also listen into the monitored room using a verification call.

Operating and display elements 6 eud-1291/1.0 – R1.0 – 01.2011Display symbolsRadio link qualityVery good GoodDisruption probable Phone calls not possi

Supplementary features 60 eud-1291/1.0 – R1.0 – 01.2011Silent intrusionSilent intrusion is a variant of the Intrusion function and is used mainly in c

Supplementary featureseud-1291/1.0 – R1.0 – 01.2011 61Log out:To free up a phone, you need to log off again. To ensure a phone is not blocked for oth

Supplementary features 62 eud-1291/1.0 – R1.0 – 01.2011Setting functions by remote controlThis section explains how you can alter your phone’s setting

eud-1291/1.0 – R1.0 – 01.2011 63Personalizing your phoneThese sections explain how to adapt the phone’s basic settings to suit your per-sonal requirem

Personalizing your phone 64 eud-1291/1.0 – R1.0 – 01.2011Configuring cordless phone functionsThis section explains the procedure for making settings o

Personalizing your phoneeud-1291/1.0 – R1.0 – 01.2011 65Locking your phoneYou need to leave your desk and want to ensure that no-one can alter your p

Personalizing your phone 66 eud-1291/1.0 – R1.0 – 01.2011Unlocking your phoneYou want to unlock your phone.You can use the PIN to unlock your phone. I

Personalizing your phoneeud-1291/1.0 – R1.0 – 01.2011 67Activating range alarm and system busy beepYou want to set the system parameters with your co

Personalizing your phone 68 eud-1291/1.0 – R1.0 – 01.2011A list of all melodies is available.Logging a cordless phone on/offSee (also) the Chapter &qu

Personalizing your phoneeud-1291/1.0 – R1.0 – 01.2011 69Display settingsThis section explains how to set display properties.Setting the displayYou wa

Operating and display elementseud-1291/1.0 – R1.0 – 01.2011 7Status informationIncoming call Incoming call forwardedCall forwarding activated Call Fo

Personalizing your phone 70 eud-1291/1.0 – R1.0 – 01.2011Setting the LED indicatorYou want the attention LED to inform you of any phone incidents.You

Personalizing your phoneeud-1291/1.0 – R1.0 – 01.2011 71Profile settings6There are five different application profiles to adapt the phones to any giv

Personalizing your phone 72 eud-1291/1.0 – R1.0 – 01.2011Activate profileIn your everyday phoning habits you want to adapt your phone’s ringing proper

Personalizing your phoneeud-1291/1.0 – R1.0 – 01.2011 73Hands-free and headset settingsThis section explains other ways in which you can make calls w

Personalizing your phone 74 eud-1291/1.0 – R1.0 – 01.2011You can activate or deactivate the Bluetooth manually.Notes:• Only one Bluetooth connection a

Personalizing your phoneeud-1291/1.0 – R1.0 – 01.2011 75General settingsThis section explains other settings you can make on your phone.Selecting the

Personalizing your phone 76 eud-1291/1.0 – R1.0 – 01.2011Changing the User PINYou want to change the PIN used to lock/unlock your phone (see Chapter &

Personalizing your phoneeud-1291/1.0 – R1.0 – 01.2011 77Changing the Admin PINYou want for example to protect the alarm settings against unauthorized

Personalizing your phone 78 eud-1291/1.0 – R1.0 – 01.2011Enter the display text for the idle stateYou want to change the text displayed by your phone

Personalizing your phoneeud-1291/1.0 – R1.0 – 01.2011 79Retrieving information on your phoneYour phone’s software-relevant data is stored in this men

Operating and display elements 8 eud-1291/1.0 – R1.0 – 01.2011About WarningNot permittedPhone bookName Private phone numberBusiness phone number Mobil

Personalizing your phone 80 eud-1291/1.0 – R1.0 – 01.2011Protection settingsThis section explains how you can protect yourself against certain types o

Personalizing your phoneeud-1291/1.0 – R1.0 – 01.2011 81Managing your private contactsThis section explains how to manage your private contacts.Creat

Personalizing your phone 82 eud-1291/1.0 – R1.0 – 01.2011Editing or deleting a contactYou want to edit a call number which you have stored in your pri

Personalizing your phoneeud-1291/1.0 – R1.0 – 01.2011 83Configuring voice mailThis section explains how to set your voice mail.Managing personal gree

Personalizing your phone 84 eud-1291/1.0 – R1.0 – 01.2011Configure presenceYou can to control your current presence status (see Chapter "Presence

Personalizing your phoneeud-1291/1.0 – R1.0 – 01.2011 85Configuring keysThis section explains how to assign phone numbers and functions to a config-u

Personalizing your phone 86 eud-1291/1.0 – R1.0 – 01.2011Storing a function on a key - function keyYou want to retrieve a frequently used function -

Personalizing your phoneeud-1291/1.0 – R1.0 – 01.2011 87Function commandsYou can use function commands to define a function to suit your personal req

88 eud-1291/1.0 – R1.0 – 01.2011Installation and first-time operationThese sections explain the setup options available with your phone.Equipment prov

Installation and first-time operationeud-1291/1.0 – R1.0 – 01.2011 89Equipment providedOptionsCordless phone BatteryCharging bay and plug-in power su

eud-1291/1.0 – R1.0 – 01.2011 9SafetySafety InformationFailure to observe this information can be hazardous and infringe existing laws.Medical equipme

Installation and first-time operation 90 eud-1291/1.0 – R1.0 – 01.2011Connecting a cordless phoneConnecting the charging bayThe phone can be operated

Installation and first-time operationeud-1291/1.0 – R1.0 – 01.2011 91BatteryTake also note of the safety information on handling the battery set out

Installation and first-time operation 92 eud-1291/1.0 – R1.0 – 01.2011Carry clip or swivel clipFitting / removing the carry clip or swivel clipThe car

Installation and first-time operationeud-1291/1.0 – R1.0 – 01.2011 93Carry strapSecuring the carry strapThe top part of the carry clip has two openin

Installation and first-time operation 94 eud-1291/1.0 – R1.0 – 01.2011USB and external charging socketMini USB connectionThere is a mini USB socket (2

eud-1291/1.0 – R1.0 – 01.2011 95Further informationThe following sections contain more useful information about your phone.Troubleshooting. . . . . .

Further information 96 eud-1291/1.0 – R1.0 – 01.2011TroubleshootingThis section contains a few tips on how to operate your phone if you encounter any

Further informationeud-1291/1.0 – R1.0 – 01.2011 97Technical dataOperationInterfacesBattery charge and usage timesAmbient conditionsDimensions, weigh

98 eud-1291/1.0 – R1.0 – 01.2011Symbols*/# Procedures .....87AAccessories (Safety informati

eud-1291/1.0 – R1.0 – 01.2011 99from call list of answered calls .......32from call list of unanswered calls ......