Aastra DT4x2 for BusinessPhone User Guide EN User Manual

Cover Page GraphicPlace the graphic directly on the page, do not care about putting it in the text flow. Select Graphics > Properties and make the

DescriptionBusinessPhone – Cordless DT412/DT422/DT432101LEDA flashing LED indicates an incoming call or a message waiting.2Volume Up/DownOff hook: rai

SettingsBusinessPhone – Cordless DT412/DT422/DT432100Clock settingsIf the clock and date is set, you can on the same day a call is received, see the t

101BusinessPhone – Cordless DT412/DT422/DT432SettingsSet the clock to be visible/invisible in idle modeWhen you have entered settings:á Select General

SettingsBusinessPhone – Cordless DT412/DT422/DT432102Owner IDWith this function, you can program your personal owner ID.When you have entered settings

103BusinessPhone – Cordless DT412/DT422/DT432SettingsChange systemWhen you have registered to more than one system, you can manually select which syst

Audible AdjustmentsBusinessPhone – Cordless DT412/DT422/DT432104Audible AdjustmentsIn order to satisfy your personal needs, your Cordless is equipped

105BusinessPhone – Cordless DT412/DT422/DT432Audible AdjustmentsRinger volumeThere are audible 5 ringer levels and one silent level. You can set the r

Audible AdjustmentsBusinessPhone – Cordless DT412/DT422/DT432106Ring signalsç Press.The last used tab is marked.à or á Select Settings.ã Press to ente

107BusinessPhone – Cordless DT412/DT422/DT432Audible AdjustmentsKey beepUse this feature to set if you want every keystroke to be confirmed with a sho

Alternative programming for Automatic Callback, Camp-on, IntrusionBusinessPhone – Cordless DT412/DT422/DT432108Alternative programming for Automatic C

109BusinessPhone – Cordless DT412/DT422/DT432Useful HintsUseful HintsConnections between external linesWith your BusinessPhone Communication Platform,

11BusinessPhone – Cordless DT412/DT422/DT432Description11 Alarm key (DT422 and DT432 only)Sending alarms and testing the Alarm function. See section “

InstallationBusinessPhone – Cordless DT412/DT422/DT432110InstallationThis chapter describes how to connect and charge the battery of your Cordless. Yo

111BusinessPhone – Cordless DT412/DT422/DT432InstallationBatteryAll batteries are rechargeable.Charging the batteryThe battery requires charging when

InstallationBusinessPhone – Cordless DT412/DT422/DT432112ChargersDesktop charger for Cordless DT412/DT422/DT432The desktop charger is used for chargin

113BusinessPhone – Cordless DT412/DT422/DT432InstallationCharging rackNote: See also separate Installation Guide, supplied together with your Cordless

InstallationBusinessPhone – Cordless DT412/DT422/DT432114Belt clipThe clip on the back of the Cordless helps you fasten it to a belt or similar. It is

115BusinessPhone – Cordless DT412/DT422/DT432ReferenceReferenceThis section describes the terminology used on the display, the phone communication sig

ReferenceBusinessPhone – Cordless DT412/DT422/DT432116Phone signalsThe Cordless phone signal certain events audibly and visually as described below.Th

117BusinessPhone – Cordless DT412/DT422/DT432ReferenceOptional accessoriesYou can customize your Aastra telephone to meet your own needs. All of the f

ReferenceBusinessPhone – Cordless DT412/DT422/DT432118ATEX headset information (DT432)• It is not allowed to use any other headsets than the Peltor AT

119BusinessPhone – Cordless DT412/DT422/DT432TroubleshootingTroubleshootingThis section contains information on how to solve common operational proble

DescriptionBusinessPhone – Cordless DT412/DT422/DT43212Display infoThe display gives you visual feedback on all actions that you perform, and also tex

TroubleshootingBusinessPhone – Cordless DT412/DT422/DT432120Keys locked UnlockThe key pad is locked.Press Menu key followed by *.No systemCannot conne

121BusinessPhone – Cordless DT412/DT422/DT432GlossaryGlossaryAbbreviated Number DiallingInitiating a call to a preprogrammed number by dialling a code

GlossaryBusinessPhone – Cordless DT412/DT422/DT432122IntrusionTo intrude on an ongoing call when a requested extension is busy. See section “Outgoing

123BusinessPhone – Cordless DT412/DT422/DT432IndexIndexAAbbreviated Numbers 34Absence Information 52Enter 53Erase 55Save 55Account Number 80Add a name

IndexBusinessPhone – Cordless DT412/DT422/DT432124Direct Inward System Access (DISA) 79DISA 79Display info 12Diversion when caller receives busy tone

125BusinessPhone – Cordless DT412/DT422/DT432IndexOOptional accessories 117Other Useful Features 75Account Number 80Direct Inward System Access (DISA)

IndexBusinessPhone – Cordless DT412/DT422/DT432126Useful Hints 109Connections between external lines 109VVibrator 107Volume control 104WWarranty 5Welc

127BusinessPhone – Cordless DT412/DT422/DT432Notes

BusinessPhone – Cordless DT412/DT422/DT432128

129BusinessPhone – Cordless DT412/DT422/DT432

13BusinessPhone – Cordless DT412/DT422/DT432DescriptionDisplay iconsCall / Off hookAppears when your Cordless is off hook.Audio signal offShown when a

Subject to alteration without prior notice.For questions regarding the product,please contact your Aastra Certified Sales Partner.Also visit us on www

DescriptionBusinessPhone – Cordless DT412/DT422/DT43214No-movement alarm on (DT422 and DT432 only)Indicates that the No-movement alarm is activated. S

15BusinessPhone – Cordless DT412/DT422/DT432DescriptionMenu tabsThe following tabs are displayed when you press the Menu key:MessagesHere you can find

DescriptionBusinessPhone – Cordless DT412/DT422/DT43216Menu structureThe available Cordless specific phone and network functions can be accessed via t

17BusinessPhone – Cordless DT412/DT422/DT432DescriptionMessages tabSMS tabContacts tabMessage list > Message 1 >Message 2 > . .Message 20

DescriptionBusinessPhone – Cordless DT412/DT422/DT43218Modes tab** See section “Settings tab” on page 19 for more information.Services tabNormal >I

19BusinessPhone – Cordless DT412/DT422/DT432DescriptionSettings tab* Only available for the DT422 and DT432 phones.** Only available for the DT412 and

BusinessPhone – Cordless DT412/DT422/DT4322EN/LZTBS 170 355 R3A © Aastra Telecom Sweden AB 2008. All rights reserved.

DescriptionBusinessPhone – Cordless DT412/DT422/DT43220Customizing the menusYour system administrator can customize the menus by hiding some of the fu

21BusinessPhone – Cordless DT412/DT422/DT432Description• Changing system* - The Select system alternative in the menu is hidden.• Register system* - T

DescriptionBusinessPhone – Cordless DT412/DT422/DT43222Ton esTones are audible in the Cordless.Dial tone(System ready to accept digits)Special dial to

23BusinessPhone – Cordless DT412/DT422/DT432DescriptionSignalsRinging signals are emitted from the phone.Note: The tones and ringing signals in this U

DescriptionBusinessPhone – Cordless DT412/DT422/DT43224Switching on/off the CordlessSwitch onæ Press and hold until the display lights up.If the Cordl

25BusinessPhone – Cordless DT412/DT422/DT432Incoming CallsIncoming CallsA ringing signal and the flashing red LED indicate an incoming call. The twent

Incoming CallsBusinessPhone – Cordless DT412/DT422/DT43226Mute ringing signalIf the Cordless rings at an inconvenient moment:Press the Mute key on the

27BusinessPhone – Cordless DT412/DT422/DT432Incoming CallsChange answering methodYou can choose; Ordinary, Auto, Loud, or Auto loud.•Ordinary; press t

Outgoing CallsBusinessPhone – Cordless DT412/DT422/DT43228Outgoing CallsSometimes you make a call but the person is not available. These functions wil

29BusinessPhone – Cordless DT412/DT422/DT432Outgoing CallsNotes:Correct a wrong entry by pressing C (see display). If you decide not to make the call

3BusinessPhone – Cordless DT412/DT422/DT432Table of ContentsTable of ContentspageWelcome ... 4I

Outgoing CallsBusinessPhone – Cordless DT412/DT422/DT43230Last External Number RedialWhen you initiate an external call the system automatically store

31BusinessPhone – Cordless DT412/DT422/DT432Outgoing CallsDelete a number from the call listWhen your Cordless is in idle mode:ã Press until the desir

Outgoing CallsBusinessPhone – Cordless DT412/DT422/DT43232Automatic CallbackYou call an extension and receive busy tone or get no answer.5 Press.Verif

33BusinessPhone – Cordless DT412/DT422/DT432Outgoing CallsIntrusionYou can intrude on an ongoing call on a busy extension (if this function is allowed

Outgoing CallsBusinessPhone – Cordless DT412/DT422/DT43234Common Abbreviated NumbersExternal numbers are stored centrally in your BusinessPhone Commun

35BusinessPhone – Cordless DT412/DT422/DT432Integrated PhonebookIntegrated PhonebookYour Cordless is equipped with a local Phonebook (personal) where

Integrated PhonebookBusinessPhone – Cordless DT412/DT422/DT43236Enter the PhonebookAccess the names and numbers of the Phonebook.ç Press.The last used

37BusinessPhone – Cordless DT412/DT422/DT432Integrated PhonebookAdd a name and a number to the PhonebookWhen you have accessed the Phonebook:Add Press

Integrated PhonebookBusinessPhone – Cordless DT412/DT422/DT43238Change a name and a number in the PhonebookWhen you have accessed the Phonebook:â or ã

39BusinessPhone – Cordless DT412/DT422/DT432Integrated PhonebookDelete a name and a number from the PhonebookWhen you have accessed the Phonebook:â or

WelcomeBusinessPhone – Cordless DT412/DT422/DT4324WelcomeWelcome to the User Guide for the Cordless phones DT412, DT422 and DT432 of the BusinessPhone

System PhonebookBusinessPhone – Cordless DT412/DT422/DT43240System PhonebookCompared to the “Integrated Phonebook” on page 35 which is a cordless phon

41BusinessPhone – Cordless DT412/DT422/DT432System PhonebookMake a Call¿ Enter the first letter(s) of the name.For information on how to write text, s

During CallsBusinessPhone – Cordless DT412/DT422/DT43242During CallsThe BusinessPhone Communication Platform allows you to handle calls in many differ

43BusinessPhone – Cordless DT412/DT422/DT432During CallsMute microphoneTo mute the microphone during an ongoing conversation:Press the Mute key at the

During CallsBusinessPhone – Cordless DT412/DT422/DT43244TransferYou have an ongoing internal or external conversation and you want to transfer an ongo

45BusinessPhone – Cordless DT412/DT422/DT432During CallsConferenceYou have an ongoing conversation and you want to establish a telephone conference.R

Call ForwardingBusinessPhone – Cordless DT412/DT422/DT43246Call ForwardingWhen you are not available to take calls or decide to answer your calls on a

47BusinessPhone – Cordless DT412/DT422/DT432Call ForwardingFixed DiversionThis function directs your calls to a preprogrammed answering position (e.g.

Call ForwardingBusinessPhone – Cordless DT412/DT422/DT43248Individual DiversionThis feature gives you the possibility to divert your calls to internal

49BusinessPhone – Cordless DT412/DT422/DT432Call ForwardingProgram and activate a new External Diversion addressTo set a new Individual External Diver

5BusinessPhone – Cordless DT412/DT422/DT432WelcomeCopyrightAll rights reserved. No parts of this publication may be reproduced, stored in retrieval sy

Call ForwardingBusinessPhone – Cordless DT412/DT422/DT43250Re-activate External DiversionDivert your calls to an external position:æ Press.*22* Dial t

51BusinessPhone – Cordless DT412/DT422/DT432Call ForwardingCancel Follow-meFollow-me and Individual Diversion can also be cancelled from the answering

Absence InformationBusinessPhone – Cordless DT412/DT422/DT43252Absence InformationIf you are not in the office for a certain period of time (e.g. meet

53BusinessPhone – Cordless DT412/DT422/DT432Absence InformationEnter informationTo store Text or Voice information.æ Press.*23* Dial to enter the info

Absence InformationBusinessPhone – Cordless DT412/DT422/DT43254Pre-defined textsSee table below.å Enter Code andå Enter Completing info.# Press to ent

55BusinessPhone – Cordless DT412/DT422/DT432Absence InformationSave informationWhen the information is active:æ Press.*23* Dial.# Press.Verification t

MessagesBusinessPhone – Cordless DT412/DT422/DT43256MessagesBy using the Message system you can send, receive, forward and store different kinds of me

57BusinessPhone – Cordless DT412/DT422/DT432MessagesIndividual Mailbox systemCallers are able to leave messages in your Individual Mailbox. The Mailbo

MessagesBusinessPhone – Cordless DT412/DT422/DT43258Personal GreetingDepending on the type of Diversion you want to activate, you can leave three diff

59BusinessPhone – Cordless DT412/DT422/DT432MessagesRetrieve messages externallyTo retrieve your messages from an external position:å Dial your compan

ImportantBusinessPhone – Cordless DT412/DT422/DT4326ImportantThis section describes the information that is important to know before you use the Cordl

MessagesBusinessPhone – Cordless DT412/DT422/DT43260Notification without mailbox access:You get a short voice announcement, informing that someone has

61BusinessPhone – Cordless DT412/DT422/DT432MessagesCheck and store received messagesWhen you receive a new message, the flashing LED, accompanied by

MessagesBusinessPhone – Cordless DT412/DT422/DT43262Forward a Voice messageYour received Voice messages (in the Individual Mailbox) can be forwarded t

63BusinessPhone – Cordless DT412/DT422/DT432MessagesSend messageYou call an extension and receive the busy tone or no answer.Two possibilities exist:1

MessagesBusinessPhone – Cordless DT412/DT422/DT43264Dictaphone functionIf you want to record and retrieve personal Voice messages you can use the Dict

65BusinessPhone – Cordless DT412/DT422/DT432MessagesText messagesThe twenty last received text messages are stored in the message list. To send text m

MessagesBusinessPhone – Cordless DT412/DT422/DT43266To delete a message:Delete Press (see display).Delete message? is shown in the display.Yes Press t

67BusinessPhone – Cordless DT412/DT422/DT432MessagesSMS (Short Message Service)SMS messages from one phone to another is enabled by programming a Soft

SecurityBusinessPhone – Cordless DT412/DT422/DT43268SecurityYou can use your four-digit Password for blocking your Cordless from unauthorized use, for

69BusinessPhone – Cordless DT412/DT422/DT432SecurityBypass blocked extensionIn order to make a call, you can temporarily bypass a blocked extension.By

7BusinessPhone – Cordless DT412/DT422/DT432ImportantGuidelinesConsider these suggestions and guidelines to keep your Cordless in good shape and workin

SecurityBusinessPhone – Cordless DT412/DT422/DT43270Block extensionæ Press.*72# Dial to block your extension.Verification tone.Un-block extensionæ Pre

71BusinessPhone – Cordless DT412/DT422/DT432SecurityLock/Unlock the CordlessYou can protect your Cordless from being used by others by locking it auto

Group FeaturesBusinessPhone – Cordless DT412/DT422/DT43272Group FeaturesWhen you are working together in a team the following group facilities can be

73BusinessPhone – Cordless DT412/DT422/DT432Group FeaturesGroup HuntingYour Cordless can be included in one or several hunt groups. In a hunt group al

Group FeaturesBusinessPhone – Cordless DT412/DT422/DT43274Answer callsAnswer Group Hunting calls in the normal way.Log outTo log out from one hunt gro

75BusinessPhone – Cordless DT412/DT422/DT432Other Useful FeaturesOther Useful FeaturesBy using these features your productivity will be increased, e.g

Other Useful FeaturesBusinessPhone – Cordless DT412/DT422/DT43276To deactivate the Tandem configurationæ Press.#28# Dial to log off the secondary phon

77BusinessPhone – Cordless DT412/DT422/DT432Other Useful FeaturesReminderThe Cordless can be set to remind you at any time within the next 24 hours (m

Other Useful FeaturesBusinessPhone – Cordless DT412/DT422/DT43278DoorphoneThe doorphone is used to monitor the admission to your company, i.e. you can

79BusinessPhone – Cordless DT412/DT422/DT432Other Useful FeaturesDirect Inward System Access (DISA)If you are working externally and you have the need

ImportantBusinessPhone – Cordless DT412/DT422/DT4328CleaningClean the Cordless only with a soft, water dampened cloth. Using soap or any other cleanin

Other Useful FeaturesBusinessPhone – Cordless DT412/DT422/DT43280Account NumberAn Account Number can be entered to debit telephone costs to different

81BusinessPhone – Cordless DT412/DT422/DT432Other Useful FeaturesNetworkingNetworking is the connection of several premises within a company. The conn

Other Useful FeaturesBusinessPhone – Cordless DT412/DT422/DT43282Least Cost RoutingLeast Cost Routing (LCR) automatically selects the cheapest way to

83BusinessPhone – Cordless DT412/DT422/DT432Write TextWrite TextIt is necessary to write text, e.g. when you are typing Absence Information or searchi

Write TextBusinessPhone – Cordless DT412/DT422/DT43284Control keys (not applicable for the System Phonebook)While entering a name or a number you can

85BusinessPhone – Cordless DT412/DT422/DT432Write TextSpecial charactersSee the table below how to find a special character.Note: Depending on the sel

AlarmBusinessPhone – Cordless DT412/DT422/DT43286AlarmNote: The Alarm features are only available for the Cordless DT422 and DT432 phone.When you work

87BusinessPhone – Cordless DT412/DT422/DT432AlarmPersonal alarmActivatePress the red Alarm key twice within 2 seconds.The display shows Personal Alarm

AlarmBusinessPhone – Cordless DT412/DT422/DT43288No-movement alarm and Man down alarmNotes:This function requires an installed optional alarm module.T

89BusinessPhone – Cordless DT412/DT422/DT432ModesModesThe Cordless is equipped with ten modes. Two modes are preset at delivery and the remaining eigh

9BusinessPhone – Cordless DT412/DT422/DT432DescriptionDescription213456791011121381214

ModesBusinessPhone – Cordless DT412/DT422/DT43290Change modesç Press.The last used tab is marked.à or á Select Modes.ã Press to enter Modes.A list wit

91BusinessPhone – Cordless DT412/DT422/DT432ServicesServicesTo enter the Services menuç Press.The last used tab is marked.à or á Select Services.ã Pre

ServicesBusinessPhone – Cordless DT412/DT422/DT43292Create a new serviceWhen you have entered services:Add Press (see display).Name:_ is displayed.å E

93BusinessPhone – Cordless DT412/DT422/DT432ServicesEdit a serviceWhen you have entered services:â or ã Scroll up or down until you find the service y

SettingsBusinessPhone – Cordless DT412/DT422/DT43294SettingsIn order to satisfy your personal needs, the Cordless is equipped with a number of setting

95BusinessPhone – Cordless DT412/DT422/DT432SettingsAlarm settingsNote: The Alarm settings are only available for the Cordless DT422 and DT432 phones.

SettingsBusinessPhone – Cordless DT412/DT422/DT43296Activate a function or number with a preprogrammed Soft key or a preprogrammed Hot keyPbook Press

97BusinessPhone – Cordless DT412/DT422/DT432SettingsProgram a Hot key or a Soft key with a phone numberWhen you have entered settings:á Select Soft ke

SettingsBusinessPhone – Cordless DT412/DT422/DT43298Program a Hot key or a Soft key with a functionWhen you have entered settings:á Select Soft key or

99BusinessPhone – Cordless DT412/DT422/DT432SettingsLanguageThe display messages are available in eleven languages: Danish, Dutch, English, Finnish, F